Executive Assistants/ secretary,BCom,commerce, personnel management, India Jobs Personal Assistants Resumes,mumbai, India.

Executive Assistants/ secretary, commerce, personnel management, - Job Wanted - Admin/Front office

Resume ID:14895
17-01-2012

shrutika, BCom, 15-20 years of Exp.
Job Wanted in Personal Assistants Resumes

Name:	shrutika
Age:	40
City / Town:	mumbai
Qualification:	BCom
Subject:	commerce, personnel management
University / Board:	mumbai university, welingkars
Grade:	56%, 63%

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Job Wanted In Category:

Personal Assistants Resumes

Training / Expertise:

secretarial assistance to the senior management

Experience :

15-20 years of Exp.

Current Designation:

ES to VC & MD

Type of Current Work:

handling the Vice Chairman & Managing Director's office

Work Experience Description:

Job Responsibilities:

1. Meetings : Co-ordinate & manage meetings to ensure efficient and effective dissemination of information and the accurate recording and follow-up of decisions.
2. External Communication :Manage external relationships & correspondence on behalf of the VC & MD, including his representation of external meetings, within appropriate framework, in order to ensure optimal professionalism.
3. Information Management / Administrative Systems : Manage & Maintain the VC & MD information, storage and provide up-to-date information as needed.
4. Internal Communication : Develop & maintain the relevant intranet data sites & co-ordinate daily & weekly meetings in order to provide timely information to all sectors of the Organization.
5. Planning: Exhibit high degree of planning, organizing & directing work to facilitate the achievement of goals
6. Drive/Energy : Generate high volumes of relevant work; able to sustain high level of activity & energy over long hours when necessary. Work with a business, like approach to daily challenges. Makes a difference every day at work.
7. Confidentiality : Ability to handle matters of highly confidential nature
8. Screening calls and emails to eliminate and/or prioritize action.
9. Maintaining daily calendar and 'to-do's', conducting daily briefings with the VC & MD to keep him well informed, following up as requested.
10. Coordinates schedule, routinely updating him to keep him informed of upcoming commitments and responsibilities.
11. Providing administrative support, including assistance in composing and editing routine and advanced correspondence including letters, memoranda, and reports; prepares outgoing mail and correspondence.
12. Opens, reads, and acts upon incoming mail as required.
13. Coordinating and arranging meetings, etc.
14. Arranging and coordinating travel schedules and reservations; creating detailed itineraries.
15. Assisting VC & MD with personal tasks as requested.
16. Working with and updatings internal data systems.
17. Organizing and maintaining executive files.
18. Arranging conference calls as requested.
19. Managing overseas visitors and delegations by providing invites, hotel accommodation, Vehicles, Forex airport and office transfers and all other logistical support.
20. General correspondence, Keeping track of Bank A/Cs, Expenses and Reimbursements.
21. Manages Corporate Administrative Assistant.

June 2005 – March 2007

Secretary at Qays H. Zu’bi Attorneys & Legal Consultants, Manama, Bahrain.
Reporting to the Partner.

Job Responsibilities:
1. Self Correspondence
2. Follow-up on various issues related to the department.
3. Assisting the Partner in his various routine assignments.
4. Assisting the Lawyers in editing and outgoing of various legal documentation.
5. provide diverse secretarial, administrative and general office support to the Office Manager, the Accountant and lawyers/legal staff.
6. Data entry for Invoicing.
7. Organises and maintains client files.
8. Preparing draft for opening entries.
9. Performing competently functions of the Firm’s various software programs.
10. Exercises independent action when interpreting instructions to produce a quality document and keeps the lawyer/ legal staff appraised of the status of their work and any problems encountered with systems or programs.
11. Ensures that deadlines are met for submission of documents.
12. Communicates and/or coordinates any administrative matters that may be required to manage various administrative projects.
13. Above all maintain confidentiality.

January 2001 – April 2005

Officer – Marketing Services at Grindwell Norton Ltd., Mumbai, India. A Group of Saint Gobain, Paris.
Reporting to the General Manager – Marketing.

Job Responsibilities:
1. Self correspondence
2. Co-ordinating with branches - status on sales, tenders and enquiries.
3. Generating monthly sales report.
4. Follow-up on various issues related to the department.
5. Maintaining records of sanctions/ payments/ price sanctions
6. Arranging travel booking and accommodation for personnel.
7. Responsible for Credit Note clearance of Eastern & Western regions.

July 1996 – January 2001

Executive Secretary – Human Resource (HR) at UDV India Ltd., Mumbai, India. A group of Diageo, UK.
Reporting to the Vice President - Human Resources

Job Responsibilities:
1. Self-correspondence with respect to recruitment’s, medical and appointments of candidates.
2. Leave of employees
3. Transfers
4. Confirmations
5. Resignations of employees
6. Co-ordinating all the branches for various details
7. Arranging travel bookings and accommodations
8. Computing final settlements.
9. Computing Packages for employees.
10. Settling allowances and claims
11. PF matters follow-up
12. Enrolling and lodging Insurance claims of employees with Insurance Company as per their grades

May 1996 – June 1996

Secretary at Goldcrest Finance (I) Ltd. Mumbai, India.
Reporting to Manager – HR

Job Responsibilities:
1. Recruitment
2. Leave of employees
3. Transfers
4. Confirmations
5. Resignations of employees
6. Co-ordinating all the branches for various details
7. Arranging travel bookings and accommodations
8. Computing final settlement.
9. Settling allowances and claims

February 1993 – April 1996

Confidential Secretary at Shaw Wallace Gelatines Ltd., Mumbai, India. Group of Shaw Wallace & Company.
Reporting to the Dy. General Manager – Sales

Job Responsibilities
1. Self correspondence
2. Co-ordinating with various depots/branches and customers
3. Arranging effective sale of goods including octroi clearance
4. Preparing various monthly sales reports and bank reconciliation statements
5. Keeping a check on stock and arranging effective disbursement of the same on priority basis
6. Follow-up on payments
7. Co-ordinating with Head Office with respect to sales matters on behalf of DGM-Sales.
8. Arranging export documentation
9. Arranging travel bookings and accommodations.

September 1992 – December 1992

Stenographer at AIR INDIA, Mumbai, India.
Reporting to the Admin. Manager.

Job Responsibilities:
1. Self correspondence on various Admin related issues.

Achievements:

A.D.C.S - (Maharashtra Board – India) (1993) – 1st Class.

(Advance Diploma in Computer Systems & Applications)

AWARDS/MERITS:

Won Godrej Championship Contest (Typing 50 w.p.m)

English Shorthand (110 w.p.m)

Job Wanted Title:

Executive Assistants/ secretary

Expected Monthly Salary RangeRs:

above 500,000

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